Help - ICAO Data Entry
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ICAO Data Instructions

Overview
Effective June 29th, 2008:
  • In order to improve data processing for automatic assignment of RNAV Departures and Arrivals procedures, the FAA will require an ICAO Format flight plan.
  • After June 29, 2008, RNAV procedures will not automatically be assigned for your flight unless you use the ICAO Format Flight Plan.
  • In order to file an ICAO Format flight plan, you will need to complete the necessary information on this page
  • While on the surface this may seem like a 'busy' webpage, it is actually very simple to complete.
  • If you know what the item refers to, then make the appropriate choice.
  • If you don't know what the item is (i.e. you have never heard of RNP, RVSM or ADS Equipment), then most likely you should leave that item blank.
  • In order to be automatically assigned RNAV procedures and 'Point to Point' Navigation bt ATC, you will need to complete the white, yellow and green boxes on this webpage.
  • If you anticipate flights outside the U.S., you will need to fill in the red and blue boxes.
  • If you still have questions after reading this section, please send us an email at Support@FltPlan.com
  • Include your username and which aircraft you are having difficulties with.
  • All initial inquires will be handled by email, however please include a phone number that you can be reach at.

  • Aircraft Information

    A/C BOW - enter the aircraft's Basic Operating Weight (ex.. 34,000 or 2,100 or 75000 or 75,000)
  • Note 1 : Basic Operating Weight (BOW) is the empty weight plus the weight of required crew and their bags, plus other standard item such and potable water and supplies.
  • Note 2 : If you don't know the BOW of your aircraft, just leave it blank.
  • Note 3 : This information is not being used in the ICAO flight plan, but is used on the T.O.L.D. Card and also in future enhancements.

  • A/C Home Base - enter the airport identifier where this aircraft is based (ex...KINT, K3J7)
    Type Flight - use the dropdown box to select one of the five possible choices.
  • Note 1 : Most of you should select GENERAL AVIATION (including Part 135 flights), the others will know what they are.
  • Note 2 : If you are flying a Part 135 flight, continue to use TN#.

  • Wake Turbulence Category - use the dropdown box to select one of three possible choices.
    Transponder - use the dropdown box to select one of the seven possible choices. They are:
  • N - NIL....no operable transponder at all
  • A - No Mode C...(4 digits - 4,096 codes) a Mode A transponder that does not have altitude reporting capability
  • C - Mode C...a Mode A transponder that reports altitude
  • P - Alt-No ID...a Mode S transponder that reports altitude but does not have Flight ID(A/C Reg.) reporting
  • I - No Alt-with ID...the letter I (india) signifies a Mode S transponder that doesn't report your altitude but does report Flight ID.
  • S - Both Alt & ID...a Mode S transponder that is capable of both altitude and Flight ID(A/C Reg.) reporting
  • X - No Alt-No ID...a Mode S transponder that does not report altitude or Flight ID(A/C Reg.)
  • Note 1 : If you have TCAS II (RA - Resolution Advisory), you are not MODE C. You are either Mode P or Mode S.

  • ADS Equipment - use the dropdown box to select one of the two possible choices.
  • Note 1 : ADS stands for Automatic Dependent Surveillance and is not very common.(yet)

  • SELCAL ID - if you have SELCAL capability, enter your 4 character SELCAL ID
  • Note 1 : SELCAL is a technique that allows a ground radio operator to alert an aircrew that the operator wishes to communicate with that aircraft.
  • Note 2 : If you don't think you have SELCAL capabilities then you probably don't and should leave the box empty.
  • Note 3 : Although helpfult to ATC, this Selcal information is not required.


  • RNAV Capability
    RNAV Capability NOTES
  • There are no new acronyms, terms or performance requirements associated with the new domestic ICAO Format flight plans.
  • As far as domestic flight plans are concerned, ATC is only looking for more information concerning your aircraft's SID, STAR and enroute navigation capabilities.
  • If you were legal to fly "T" routes, "Q" routes, RNAV SIDs and STARs before...you can still fly them...you just need to let ATC know this on your flight plan.
  • If you don't have the "answers" to the RNAV questions then leave them blank. Your flight plan will be filed and ATC will not include any RNAV routing in your IFR clearance.
  • For all the official information on "U.S. Terminal and En Route Area Navigation (RNAV) Operations", click here for FAA Advisory Circular AC No: 90-100A
  • For a check of compliant equipment by Manufacturers, click here for FAA List of AC90-100 Compliant Equipment


  • RNP - stands for "Required Navigation Performance". Select the RNP value for your aircraft based on aircraft capability and area of operation.
  • Note 1 : Just leave this box blank if status is unknown.
  • Note 2 : Domestically, this information is not used. (ATC uses the RNAV Departure/Enroute/Arrival info )
  • Note 3 : For more information on RNP levels, please see AIM Chapter 1, Section 2 1-2-2
  • Note 4 : RNP Levels presently supported for International Operations.
                RNP Level 4 Oceanic/remote areas where 30 NM lateral separation is applied
                RNP Level 10 Oceanic/remote areas where 50 NM lateral separation is applied
  • Note 5 : Aircraft and Airborne Equipment Eligibility for RNP Operations. (from AIM)
                Aircraft meeting RNP criteria will have an appropriate entry including special conditions and limitations in its Aircraft Flight Manual (AFM), or supplement.
                Operators of aircraft not having specific AFM-RNP certification may be issued operational approval including special conditions and limitations for specific RNP levels.

  • RNAV Departure Level - select 1 of the 2 options from the dropdown box.
  • BLANK - the aircraft does not meet the requirements for any RNAV departure
  • RNAV 1 - the aircraft can meet the navigational requirements of a SID (DP) requiring RNAV 1 capability.
  • Note 1 : If you don't think you have RNAV Departure capabilities (or don't know) then you probably don't. Leave the box empty.
  • Note 2 : At this time, all RNAV SIDs in the U.S. are RNAV 1. If you are presently legal to fly RNAV SIDs, then RNAV 1 would be the smart choice.

  • RNAV Enroute Level - Select 1 of the 3 possible choices from the dropdown box
  • BLANK - the aircraft has no area navigational capabilities
  • RNV 2 - the aircraft can navigate enroute with a 2 nm or less crosstrack error for 95% of the time
  • RNV 99 - Select this option if you can legally navigate from point to point (PTP) but don't meet the requirements of RNV 2 enroute capabilities.
  • Note 1 : If you don't think you have RNAV Enroute capabilities (or don't know) then you probably don't. Leave the box empty.
  • Note 2 : At this time, all RNAV Routes in the contiguous U.S. are RNAV 2. If you are presently legal to fly 'T' & 'Q' routes, then RNAV 2 would be the smart choice.

  • RNAV Arrival Level - Select 1 of the 2 options from the dropdown box.
  • BLANK - the aircraft does not meet the requirements for any RNAV Arrival
  • RNAV 1 - the aircraft can meet the navigational requirements of a STAR requiring RNAV 1 capability.
  • Note 1 : If you don't think you have RNAV Arrival capabilities (or don't know) then you probably don't. Leave the box empty.
  • Note 2 : At this time, all RNAV STARs in the U.S. are RNAV 1. If you are presently legal to fly RNAV STARs, then RNAV 1 would be the smart choice.


  • COMMUNICATION AND NAVIGATIONAL EQUIPMENT
    This section contains 17 checkboxes.
    There is one checkbox immediately under the COMMUNICATION AND NAVIGATIONAL EQUIPMENT heading and 16 others in the next row.
    AT LEAST ONE of these boxes will need to be checked in order to have your information saved.
    CHECK before making any selections... if you are not sure of your aircraft's Comm/Nav equipment...ASK SOMEONE.
    Likewise a valid LOA (Letter Of Authorization) for RVSM/MNPS is needed if selecting those items.
    These selections will be used to build the equipment codes needed on the new domestic ICAO Format flight plan. ATC will use the information to process your flight plan.
    Put a check in the checkbox to signify you have the equipment or authorization for that item.
    Select ALL that apply (i.e. you can select more than one item).
    The checkmark not only means you have the item but that it is both "approved by the administrator" and "operable".


    Below is a brief description of each checkbox.
    Standard Equip (VHF Radio, ADF, VOR, ILS) - Selecting this item means your aircraft has a VHF communication radio, an ADF (Automatic Direction Finder), a VOR and ILS receiver. Select this box if the aircraft has all 4 of these items.
    Loran C - A pre-GPS (Global Positioning System) form of area navigation using ground based stations. If your aircraft is equipped with Loran...you'll probably know it.
    DME - Distance Measuring Equipment - displays distance from a VOR or distance during an ILS.
    ADF - Automatic Direction Finder - The checkmark indicates you have one...not that you would want to use it.
    GPS - Global Positioning System - satellite based area navigation system. Select this item only if your GPS system is approved for IFR.
    HF - High Frequency (communications radio) - used for voice (and other type) communication over long distances when VHF communications wouldn't work due to its "line of sight" limitation. Again, if your aircraft is equipped with HF radios, you know it!
    INS - Inertial Navigation System - self contained navigation system. You guessed it...if you have one (or two)...you'll know it!
    MLS - Microwave Landing System - precision landing system originally intended to replace or supplement the Instrument Landing System (ILS). If you have one....you're probably the only one who does!
    ILS - Instrument Landing System - very common precision approach. Usually if you have a VOR, you have ILS capability also.
    OMEGA - Originating in the late 1960s, it was a ground base area navigation system first used by the military. OMEGA was permanently terminated on September 30, 1997 and all stations ceased operation.
    VOR - ground based VHF stations. Still very common for enroute and approach phases of flight.
    TACAN - navigation system used by military aircraft. It provides the user with a distance and bearing from a ground station. It is a more accurate version of the VOR/DME system that provides range and bearing information for civil aviation. At VORTAC facilities, the DME portion of the TACAN system is available for civil use. If you have it...you'll probably know it. It's not very common in civil aircraft.
    UHF - this box is referring to UHF (Ultra High Frequency) communications. Mostly found on military aircraft.
    VHF - stands for Very High Frequency and is also referring to communications radios on board the aircraft. VHF radios are the standard for civil aviation.
    RVSM - Reduced Vertical Separation Minimum - a Letter Of Authorization from the FAA is required for flight in RVSM airspace. Flight at altitudes between FL290 and FL410 in U.S. Domestic airspace require RVSM approval.
    MNPS - Minimum Navigation Performance Specifications - MNPS is a type of airspace that requires mandatory carriage and proper use of a specified level of navigation equipment. MNPS airspace is located over certain areas of the North Atlantic (NAT) and over Northern Canada. Generally, the altitudes are the same as RVSM airspace...FL290 to FL410. This authorization not only includes the equipment on the aircraft but sets flight crew "procedures" when in MNPS airspace.
    CMNPS - similar to MNPS airspace, however, it is located in northern Canada and extends as far north as the North Pole.


    Survival Equipment
    Survival Equipment NOTES
  • This section needs to be completed if you anticipate flights outside U.S. domestic airspace.
  • Survival equipment requirements may vary from flight to flight.
  • Make your selections as to what you would normally carry when survival equipment is required.
  • The equipment you select here will be "assigned" to the flight plan when the flight plan is SAVED.
  • You will need to edit your selections here PRIOR to creating a new flight plan should your survival equipment requirements change for a particular flight.


  • Emergency Radios - put a checkmark next to each type of radio carried in your survival "package".
    UHF - A UHF communication radio is part of your survival equipment.
    VHF - A VHF communication radio is part of your survival equipment.
    ELT - Your aircraft is equipped with and ELT.
    Regional Survival Equipment - put a checkmark next to each type of survival equipment type you are carrying aboard the aircraft. The choices are self-explanatory.
    Polar - checkmark if equipment is classified as POLAR.
    Desert - checkmark if equipment is classified as DESERT.
    Maritime - checkmark if equipment is classified as MARITIME.
    Jungle - checkmark if equipment is classified as JUNGLE.
    Life Jackets - When life jackets are necessary, use the checkboxes to describe the special equipment the jackets may contain.
  • Note 1 : If desired, additional life jacket information (including number and color) can be put in the REMARKS section of the flight plan.

  • Dinghies - another name for life rafts.
    Available - choose Yes or No from dropdown box.
    Number - select the number of life rafts on the aircraft.
    Total Capacity - not looking for the total capacity of each raft but the total capacity of all rafts combined. For example, the total capacity of 2 rafts that hold 10 persons each is 20.
    Covered - choose Yes or No depending on whether the raft has a cover or not.
    Color - use dropdown box to select the raft color.



    Emergency Contact and Aircraft Owner Info
  • This section needs to be completed if you anticipate flights outside U.S. domestic airspace.

  • Company Name - enter the aircraft Operator's Company name
    Company Contact Phone - enter a number (plus any extensions) that can be called in the event of an emergency.
    Company Contact Name - enter the name of the person that has knowledge of the aircraft operations (Owner, Chief Pilot, Dispatcher etc.)